Vehicle Fleet Administration

We are looking for a reliable, organized, and proactive Vehicle Fleet Administrator to ensure the smooth and efficient management of a vehicle fleet. This role involves coordinating maintenance, managing documentation, and keeping fleet operations well organized. If you enjoy planning, problem-solving, and taking responsibility, this could be a great opportunity for you.

Main Responsibilities:

  • Coordinate and administer daily vehicle fleet activities.
  • Maintain accurate fleet records, documentation, and vehicle files.
  • Monitor vehicle maintenance, inspections, repairs, and service schedules.
  • Register and follow up on vehicle incidents, damages, and repairs.
  • Coordinate with garages, suppliers, insurance providers, and other relevant parties.
  • Monitor vehicle availability and ensure vehicles are properly allocated.
  • Track vehicle usage, mileage, fuel consumption, and related fleet information.
  • Ensure vehicles comply with required inspections, registrations, and safety standards.
  • Prepare reports and provide accurate fleet information to management.
  • Identify and report maintenance needs, operational issues, and potential risks.
  • Support improvements in fleet processes, administration, and cost control.

Requirements:

  • Previous experience in fleet administration, vehicle coordination, logistics, or a similar administrative role.
  • Good knowledge of vehicle administration and maintenance processes.
  • Strong organizational and administrative skills.
  • Good knowledge of Microsoft Office and/or fleet management systems.
  • Ability to maintain accurate records and handle confidential information professionally.
  • Good communication skills in written and spoken English.
  • Ability to work independently and coordinate with multiple stakeholders.
  • A valid driver's license is an advantage.

Key Skills & Competencies:

  • Organization and attention to detail.
  • Planning and time management.
  • Problem-solving and decision-making.
  • Strong communication and coordination skills.
  • Customer-service mindset.
  • Ability to prioritize multiple tasks.
  • Proactive and responsible approach.
  • Analytical skills and accuracy with data.
  • Ability to work effectively under pressure.
  • Professional attitude and commitment to safety.

Contact Us

Do you have any questions regarding this vacancy? Contact our office at +5999 738 3590.